Veterinary practice
management that
files the claim for you.
QuillsFlow is veterinary practice management software with real-time claims processing and submission built in at the point of care. Before anything is filed, the AI Confidence Engine checks it — flagging risk and explaining why, so clinics catch problems before the insurer does.
Coming next: Quills Wearable · Quills Telehealth
QuillsFlow · AI Confidence Engine
Reviewing claimUrinary blockage — Luna · Domestic Shorthair
$1,840 treatment plan
- ✓Documentation matches diagnosis
- ✓Treatment plan within policy terms
- ✓No pattern match against common denial reasons
Reason: Complete documentation, in-policy treatment. Ready to file.
$35B+
US pet care market, growing 7% annually
52%+
Pet owners who've skipped care due to cost
12–18%
Of pet insurance claims denied industry-wide
Ready
Core platform · ready to demo
Practice management,
built around the claim.
QuillsFlow runs the clinical encounter — scheduling, documentation, checkout — and processes and submits the insurance claim in real time, with the AI Confidence Engine checking it first.
Practice Management
QuillsFlow
- ✓AI Clinical Scribe — zero manual entry
- ✓Real-time claims processing & submission at checkout
- ✓Treatment plan estimates before treatment starts
- ✓Direct clinic disbursement — pet parent pays co-pay & co-insurance only
Denial Prevention · Built In
AI Confidence Engine
- ✓Reviews every claim before it's filed
- ✓Checks documentation, x-rays & imaging against diagnosis and policy terms
- ✓Shows a risk score with a plain-language reason
- ✓Catches gaps early — before the insurer does
- ✓Gets sharper at catching denial patterns the more claims it reviews
One connected flow.
No gaps to manage.
This is what QuillsFlow actually does — for the clinic filing the claim, and the insurer receiving it.
Step 1 of 7
Pre-visit alert (optional)
Wearable flags elevated biomarkers. A pre-authorization request fires to the insurer before the pet arrives.
See the difference
side by side.
Every gap your current setup leaves open — QuillsFlow closes it.
| Feature | Basic Platforms | Trupanion | PawPay | QuillsFlow |
|---|---|---|---|---|
| Insurance claim processingKey differentiator | ✕Manual export, days after visit | ~Direct pay at checkout — Trupanion-insured pets only | ~Requires a one-time assignment-of-benefits form | ✓Claim closed at checkout — just clinic approval |
| Clinical documentation | ✕Manual SOAP notes, typed by the vet | —Not a practice management platform | —Not a practice management platform | ✓AI Scribe writes notes & assigns codes in real time |
| Clinic payment timeline | ✕3–5 day reimbursement cycle | ~Paid at checkout, Trupanion-insured pets only | ~Advance paid at visit where offered | ✓Direct disbursement to clinic in minutes |
| Insurer connectivity | ✕No direct link — PDF exports only | ~Direct link, limited to Trupanion policies | ~Connects participating insurers only | ✓Real-time claims API across insurer partners |
| Denial preventionKey differentiator | ✕Find out after the insurer reviews it | —Not a stated feature | —Not a stated feature | ✓AI Confidence Engine flags risk before you file |
| Clinical verificationKey differentiator | —Not clinically reviewed | —Not clinically reviewed | —Not clinically reviewed | ✓Reviewed by a licensed DVM |
| Pet parent experience | ✕Bill arrives later, no claim visibility | ~No upfront cost, Trupanion-insured pets only | ~Reduced upfront cost where offered | ✓Co-pay known upfront, real-time claim tracking |
Built for every
actor in the room.
- ✓Full practice management — records, SOAP, labs
- ✓AI Clinical Scribe — zero manual billing
- ✓Claims filed automatically on vet signature
- ✓Direct insurer disbursement to your clinic
- ✓Treatment plan estimates before treatment starts
- ✓IDEXX + Antech lab integrations
The front office, ready before
the patient walks in.
Intuitive by design.
Powerful by default.
See how QuillsFlow guides your team from check-in to claim — without a single extra step.
Hi Sarah 🐾
Luna's visit is in progress.
Total estimate
$1,840
PawGuard covers
$1,512
Your co-pay
$328
✓ Claim submitted · Processing · Est. 3–5 min
Luna's health record
🩺 Diagnosis: Upper respiratory infection
💊 Rx: Doxycycline 50mg · 10 days
📅 Follow-up: 2 weeks
Dr. Reeves · QuillsFlow Clinic · Today
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